Website review by Joe Dillon, Common Sense Education | Updated May 2013


Not the best cloud storage and file sharing choice for classrooms

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Based on 21 reviews
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Subjects & Skills
Communication & Collaboration, Character & SEL
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Pros: Free file storage puts your stuff within reach on most any Internet-enabled device.

Cons: Most learning management systems have simpler solutions for file organization and sharing and connect to Google Drive, where students get more free storage.

Bottom Line: This robust tool for business and busy adults will likely cause more headaches than it's worth in the classroom.

You can share files with students (or vice versa) by granting them access to a folder or sending them a hyperlink to folders or files. With the link enabled, documents and files will appear as a Web view for anyone to click and access. Would-be collaborators beware: Only one user can make changes at a time on a Dropbox file –- another logistical drawback.

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Dropbox makes all your files accessible from your computers and phone and allows you to share your digital media online. You simply download Dropbox to your computer, and it shows up as a file in your operating system's file management. Saving changes to a file stored in Dropbox works the same as with any other file on your computer. The folders sync automatically, backing up your files to the cloud. As convenient as this sounds, better solutions exist for teachers who want to do away with thumb drives and teach students how to organize, maintain, and share files in the cloud. Dropbox holds promise for busy adults who need easy access to all their digital files, but it promises headaches for teachers aiming to facilitate a cloud solution with a classroom of kids.

Free file storage and sharing is a competitive arena these days, and Dropbox is a solution that doesn't stack up to some of the leaders. Since students need email addresses to create accounts, a teacher would likely need to provide those accounts first. One alternative, Google Apps, provides students with email, cloud storage, and file sharing with only one account. For educators who want file storage and sharing without the additional layer of email, Edmodo provides free unlimited file storage of files 100 MB or less.

You can interface with Dropbox through a Web browser on any machine, so you don't have to download it. When downloaded as a program, it looks and works like a regular folder; the only difference is that it syncs to the cloud. This makes it easy to learn. On the other hand, since it looks so much like other folders, misplacing files is a likely occurrence. Teachers looking to help students organize and share work in the cloud should consider other options carefully before trying Dropbox.

Overall Rating


You may regard Dropbox as a lifesaver, but for students it poses too many challenges and has functionality limitations. It's not a great choice as a classroom cloud-storage or file-sharing solution.


Dropbox doesn't present many teachable opportunities. It wouldn't be a great choice for teaching online organization or collaboration.


A quick video tutorial launches when you sign up and helps you get started. After that, the help center on the website answers most questions.

Common Sense reviewer
Joe Dillon Technology coordinator

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Featured review by
Callie K. , Classroom teacher
Classroom teacher
A bit disorganized, but still an easy way to share resources.
While this app is easy to set up for use in the classroom, there are no other apps for you to use with it. Unlike google drive--which has google docs, google forms, and others--dropbox is an app which can only be used for what it is: a file-sharing app. Although I think dropbox is easy to set up, the privacy issue is something that has caused me to steer away from it for in-class use. However, I do still use dropbox for my own personal documents. I can easily access my documents anywhere as long as I ha ...
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